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VII. Procedures For Performance Evaluations and Merit Recommendations of Assistant Professors

A. Performance Evaluations

In years when assistant professors receive no contract reviews, departments shall provide assistant professors with an evaluation of their performance. These performance evaluations shall occur in the spring and shall cover the period since the last performance or contract review. The primary purpose of performance evaluations is to provide frank and constructive assessment and feedback. These reviews will become part of the individual’s review dossier.
(Approved by the faculty March 5, 1997; amended by the faculty April 20, 2005)

Schedule for performance evaluation and contract reviews of assistant professors:

  • Spring of 1st year: department letter with performance evaluation; salary increase standard for all first-year assistant professors

  • Spring of 2nd year: department recommendation on extension and merit in same letter;
    merit recommendation used by Salary Committee to set merit rating for years 3 and 4.

  • Spring of 3rd year: departmental letter with performance evaluation.

  • Spring of 4th year: department recommendation on reappointment and merit in same letter; merit recommendation used by Salary Committee to set merit rating for years 5, 6 and 7.

  • Spring of 5th year: department letter with performance evaluation.

  • Spring of 6th year: department letter with performance evaluation.

  • Spring of 7th year: department recommendation on tenure and merit in same letter; merit recommendation used by Salary Committee to set merit rating for first three years of post-tenure review cycle.

Procedure for Performance Evaluation:

  1. An evaluation shall be made by the department in which the faculty member holds appointment. In the case of joint appointments, the program shall make a separate recommendation.

  2. When faculty so request, they shall receive evaluations from other departments and from multidisciplinary programs in which they have participated during the period of service under review (but not from the Independent, Interdepartmental, or the College Course Programs). The request shall be made in writing to the department chair or program director, with a copy to the dean of the faculty.

  3. All members of the department or program who participated in making the evaluation shall be afforded the opportunity to sign the letter.

  4. The evaluation is written by the chair, after consultation with members of the department or program at the rank of associate or full professor.

  5. Copies of the evaluation shall be given to faculty members and placed in their department and the dean of the faculty office files.

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B. Merit Recommendations

  1. In connection with extensions, reappointments, tenure, and promotion to full professor reviews, merit recommendations included in the department letter shall use the categories of distinction, high merit, merit and no merit.

  2. At the conclusion of the salary review process, a record of the Faculty Appointment and Salary Committee's ratings for untenured assistant professors in the department and for tenured associate professors in the department, without names attached, will be provided to the department chair or the chair of the review committee, for the information of those who have conducted the review. 

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