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XI. Calendars For Specific Reviews

1. Extension of Contract

Sept. 10

(1)

Dean

The dean of the faculty notifies chairs of all faculty members scheduled for review in this academic year.

(2)

Chairs and

Directors

Chairs, within the next two weeks, discuss the review with faculty on the review schedule.

(3)

Faculty and

Chairs or Directors

Faculty, whose review requires the formation of an ad hoc committee, submit suggestions for the committee to the dean of the faculty.  The department chair or program director should also submit a list.

(4)

Faculty

Faculty up for extension of contract must notify the dean of the faculty office, department, and program of request for Multi-Disciplinary Program in review.

Jan. 22

(1)

Dean

By this day, the dean of the faculty shall have sent a copy of the Fall semester CEQ reports to the campus mailbox of each faculty member under consideration for extension, reappointment or tenure, with a second copy sent directly to the member's corresponding department or program chair.

(Approved by the faculty February 5, 2003)

Feb. 1

(1)

Faculty

Faculty being reviewed for extension of contract submit electronically:

  • c.v.
  • personal statement
  • teaching portfolio

Materials should be sent to facultyreviews@vassar.edu with a cc to

the Department Chair.

If the teaching portfolio cannot be submitted electronically a hard copy

may be submitted. Two hard copies should be made and one should be

delivered to the Office of the Dean of the Faculty and the other to the

Department Chair.

April 1

(1)

Chairs

Chairs of departments submit to the Dean of the Faculty a signed copy of fully documented recommendations of members of their departments who are being reviewed for extension of contract.

NOTE:  All departmental recommendations must be signed by all eligible members of the department.  (See Faculty Handbook “Procedures for Review of Faculty Members” Section C:IV)

At the time the recommendation is submitted to the dean of the faculty, the candidate will be provided with a copy of the full recommendation modified so as to indicate the numerical vote but not the votes of the individual voting members.  If a separate minority report is submitted, this minority report will also be provided to the candidate with the names of those signing it deleted.  The chair shall also meet with the candidate to discuss this report and the remainder of the review process.

In the case of extension of instructor and first-term assistant professor contracts, if the department recommends extension and the dean of the faculty concurs, the recommendation does not come before the Faculty Appointment and Salary Committee.  If the department or the dean does not recommend extension, the recommendation will be reviewed by FASC.

May 31

(1)

Dean

The dean of the faculty notifies faculty under review for extension of contract of the final recommendation to the Board of Trustees.

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2. Reappointment

Sept. 1

(1)

Faculty

Faculty applying for early review for reappointment should make application in writing to the chair of their department and to the dean of the faculty.  It is understood that in applying for early review the faculty member will have consulted with the chair.

Sept. 10

(1)

Dean

The dean of the faculty notifies chairs of all faculty members scheduled for review in this academic year.

(2)

Faculty and

Chairs

Faculty whose review requires the formation of an ad hoc committee submit to the dean of the faculty suggestions for the committee.  The department chair should also submit a list.

(3)

Faculty

Faculty up for reappointment must notify the dean of the faculty office, department, and program of request for Multi-Disciplinary Program in review.

Jan. 14

(1)

Faculty

Faculty being reviewed for reappointment submit electronically:

  • c.v.
  • personal statement / research statement
  • teaching portfolio
  • publications, manuscript materials or other documentary evidence

Materials should be sent to facultyreviews@vassar.edu with a cc to the Department Chair.

If the teaching portfolio and/or publications cannot be submitted electronically hard copies may be submitted. Four copies of their teaching portfolio, publications, manuscript material, or other documentary evidence should be made. One set of materials is given to the Department Chair and the other three copies are given to the Office of the Dean of the Faculty.

Jan. 22

(1)

Dean

By this day, the dean of the faculty shall have sent a copy of the Fall semester CEQ reports to the campus mailbox of each faculty member under consideration for extension, reappointment or tenure, with a second copy sent directly to the member's corresponding department or program chair.
(Approved by the faculty February 5, 2003)

Mar. 31

(1)

Chairs

Chairs of departments submit to the Dean of the Faculty a signed copy of fully documented recommendations of members of their departments who are being reviewed reappointment at the rank of assistant professor. Partial review letters should also be submitted by this day. 

NOTE: All departmental recommendations must be signed by all eligible members of the department. (See Faculty Handbook: “Procedures for Review of Faculty Members.”)

At the time the recommendation is submitted to the Dean of the Faculty, the candidate is provided with a copy of the full recommendation modified to indicate the numerical vote but not the votes of the individual voting members. If a separate minority report is submitted, this minority report will also be provided to the candidate with the names of those signing it deleted. The chair shall also meet with the candidate to discuss this report and the remainder of the review process.

May 6

(1)

Dean

The dean of the faculty notifies chairs of any questions or objections addressed to department recommendations on those faculty being reviewed for reappointment in order to permit, if requested, consultation with the president prior to final recommendations.  Chairs may bring other appropriate senior members of their departments to this consultation, which will normally include FASC and the dean.

May 31

(1)

President

The president notifies faculty under review for reappointment of the final recommendation to the Board of Trustees.

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3. Tenure

Sept. 3

(1)

Faculty and Chairs

Faculty applying for early review for reappointment or tenure should make application in writing to the chair of their department and to the dean of the faculty.  It is understood that in applying for early review the faculty member will have consulted with the chair.

Sept. 10

(1)

Dean

The dean of the faculty notifies chairs of all faculty members scheduled for review in this academic year.

(2)

Faculty and

Chairs

Faculty whose review requires the formation of an ad hoc committee submit to the dean of the faculty suggestions for the committee.  The department chair should also submit a list.

(3)

Faculty

Faculty up for promotion with indeterminate tenure must notify the dean of the faculty office, department, and program of request for Multidisciplinary Program in review.

Oct. 1

(1)

Chairs or Directors and Faculty

Chairs and faculty submit to the dean names of at least six outside evaluators of the scholarship or artistic activity for each faculty member of the department who is to be reviewed for tenure. The names shall be ranked in order of preference; such ranking will be among the factors considered by FASC and the dean of the faculty in the selection of evaluators.  Indication must be given of the specific qualifications of the proposed evaluators to undertake the review.  Brief published biographical entries from the Directory of American Scholars or other professional directories are especially helpful.  Full titles and addresses must be included. 

The dean of the faculty and FASC in conference will make the selection of outside evaluators from the names proposed by the faculty members and the chairs.

Jan. 14

(1)

Faculty

Faculty being reviewed for promotion with indeterminate tenure submit

electronically:

c.v. and statement for outside evaluators

personal statement / research statement

teaching portfolio

publications, manuscript materials or other documentary evidence

Materials should be sent to facultyreviews@vassar.edu with a cc to

the Department Chair.

Candidates will receive additional instructions on how to submit materials in advance of the review.

*NOTE: Those being reviewed by an ad hoc committee should deliver a

copy of their materials to the chair of the ad hoc committee

Jan. 22

(1)

Dean

By this day, the dean of the faculty shall have sent a copy of the Fall semester CEQ reports to the campus mailbox of each faculty member under consideration for extension, reappointment or tenure, with a second copy sent directly to the member's corresponding department or program chair.

(Approved by the faculty February 5, 2003)

Mar. 1

(1)

Dean

Outside evaluations due to dean of the faculty.

April 1

(1)

Chairs

Chairs of departments submit to the Dean of the Faculty a signed copy of fully documented recommendations of members of their departments who are being

reviewed for indeterminate tenure at the rank of assistant professor. Partial review letters should also be submitted by this day.

NOTE: All departmental recommendations must be signed by all eligible

members of the department. (See Faculty Handbook: “Procedures for

Review of Faculty Members.”)

At the time the recommendation is submitted to the Dean of the Faculty, the candidate is provided with a copy of the full recommendation modified to indicate the numerical vote but not the votes of the individual voting members. If a separate minority report is submitted, this minority report will also be provided to the candidate with the names of those signing it deleted. The chair shall also meet with the candidate to discuss this report and the remainder of the review process.

May 6

(1)

Dean

The dean notifies chairs of any questions or objections addressed to department recommendations on those faculty being reviewed for promotion with indeterminate tenure in order to permit, if requested, consultation with the president prior to final recommendations.  Chairs may bring other appropriate senior members of their departments to this consultation, which will normally include FASC and the dean.

May 31

(1)

President

The president notifies faculty under review for promotion with indeterminate tenure of final recommendations to the Board of Trustees.

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4. Promotion to Full Professor

  1. Preceding Year

    March 1

    (1)

    Dean of the Faculty

    The dean of the faculty notifies faculty members when first eligible for promotion from associate professor to full professor in the next academic year with a copy to their department chairs.  

    April 2

    (1)

    Faculty

    Faculty members eligible for promotion from associate to full professor in the next academic year must by this time notify the dean of the faculty of their intention to be reviewed or not for promotion, with a copy to their department chair.

    (2)

    Faculty and Chairs

    Faculty whose review for promotion from associate to full professor requires the formation of an ad hoc committee submit to the dean of the faculty suggestions for the committee.  The department chair, or senior full professor, should also submit a list.

    (3)

    Faculty

    Faculty being reviewed for promotion from associate to full professor who would like a multidisciplinary program review must submit a request in writing to the program director with a copy to the Dean of the Faculty and the chair of the home department.

    May 1

     (1)

    Chairs or Directors and Faculty

    Chairs and faculty submit to the dean names of six outside evaluators of the research of each member of the department who is to be reviewed for promotion to full professor. The names shall be ranked in order of preference; such ranking will be among the factors considered by FASC and the dean of the faculty in the selection of evaluators.   Indication must be given of the specific qualifications of the proposed evaluators to undertake the review.   Brief published biographical entries from the Directory of American Scholars or other professional directories are especially helpful.  Full titles and addresses must be included. The dean of the faculty and FASC in conference will make the selection of outside evaluators from the names proposed by the faculty members and the chairs.

  2. Year of Review

    Sept. 3

    (1)

    Faculty

    PROMOTION TO FULL PROFESSOR: Faculty being reviewed for promotion to full professor submit electronically:

    c.v. and statement for outside evaluators

    personal statement / research statement

    teaching portfolio

    publications, manuscript materials or other documentary evidence

     

    Materials should be sent to facultyreviews@vassar.edu with a cc to

    the Department Chair.

     

    Candidates will receive additional instructions on how to submit materials in advance of the review.

    *NOTE: Those being reviewed by an ad hoc committee should deliver a

    copy of their materials to the chair of the ad hoc committee.

    Nov. 1

    (1)

    Dean

    Outside evaluations due to the dean of the faculty.

    Nov. 7

    (1)

    Chairs

    Chairs of departments submit to the Dean of the Faculty a signed copy of the final and fully documented recommendations for associate professors being reviewed for promotion. Partial review letters should also be submitted by this day.

    NOTE: All departmental recommendations must be signed by all eligible

    members of the department. At the time the recommendation is submitted to the Dean of the Faculty, the candidate will be provided with a copy of the full recommendation modified so as to indicate the numerical vote but not the votes of the individual voting members. If a separate minority report is submitted, this minority report will also be provided to the candidate with the names of those signing it deleted. The chair shall also meet with the candidate to discuss this report and the remainder of the review process.

    Dec. 12

    (1)

    Dean

    The dean notifies chairs of any questions or objections addressed to departmental recommendations for promotions to full professor in order to allow for consultation with the president prior to final recommendation to the Board of Trustees.

    Dec. 19

    (1)

    President

    The president notifies faculty members under consideration for promotion to full professor of final recommendation to the Board of Trustees.

    Mar. 6

    (1)

    President

    The president informs those concerned of actions taken by the Board of Trustees on recommendations regarding promotion to full professor.

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6. Post-tenure Review

  1. Preceding Year

    May 10

    (1)

    Dean, Faculty, and Chair

    The dean of the faculty notifies faculty members that they are scheduled for post-tenure review in the fall of the next academic year.  A copy is sent to chairs when appropriate. 

  2. Year of Review

    Aug. 27

    (1)

    Dean

    The dean reminds candidates that they are scheduled for post-tenure review.

    Sept. 3

    (1)

    Faculty

    For faculty undergoing post-tenure review, submit electronically:

    c.v.

    personal statement

    activity reports (if not previously handed in).

    Materials should be sent to facultyreviews@vassar.edu with a cc to

    the Department Chair.

    Oct. 1

    (1)

    Chairs

    Chairs submit to the Office of the Dean of the Faculty a signed copy of the department recommendations for those undergoing post-tenure review.  A copy of this recommendation must be sent to the member under review.

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7. Athletics Lecture Track Review Calendar

Spring Sports

Sept. 3

(1)

Faculty

Coaches being reviewed submit:

(a) c.v.

(b) teaching portfolio/coaching accomplishments

(c) personal statement

(d) any pertinent accomplishments since the last review/appointment.

 

An electronic copy is sent to both the Director of Athletics and Physical Education and to the Office of the Dean of Strategic Planning and Academic Resources.

Oct. 15

(1)

Director

The Director submits an electronic copy of the department recommendation for those undergoing review to the Office of the Dean of Strategic Planning and Academic Resources.  A copy of this recommendation is also sent to the member under review.

Nov. 13

(1)

Dean

The Dean of Strategic Planning and Academic Resources notifies the Director of Athletics and Physical Education of any questions or objections raised concerning department recommendations.

Dec. 11

(1)

President

The president notifies faculty member of final decision.

Fall Sports

Dec. 3

(1)

Faculty

Coaches being reviewed submit:

(e) c.v.

(f) teaching portfolio/coaching accomplishments

(g) personal statement

(h) any pertinent accomplishments since the last review/appointment.

 

An electronic copy is sent to both the Director of Athletics and Physical Education and to the Office of the Dean of Strategic Planning and Academic Resources.

Jan. 21

(1)

Director

The Director submits an electronic copy of the department recommendation for those undergoing review to the Office of the Dean of Strategic Planning and Academic Resources.  A copy of this recommendation is also sent to the member under review.

Feb. 15

(1)

Dean

The Dean of Strategic Planning and Academic Resources notifies the Director of Athletics and Physical Education of any questions or objections raised concerning department recommendations.

Apr. 4

(1)

President

The president notifies faculty member of final decision.

Winter Sports

Seven (7)

days after

receipt of

SAEs

(1)

Faculty

Coaches being reviewed submit:

(i) c.v.

(j) teaching portfolio/coaching accomplishments

(k) personal statement

(l) any pertinent accomplishments since the last review/appointment.

 

An electronic copy is sent to both the Director of Athletics and Physical Education and to the Office of the Dean of Strategic Planning and Academic Resources.

Apr. 15

(1)

Director

The Director submits an electronic copy of the department recommendation for those undergoing review to the Office of the Dean of Strategic Planning and Academic Resources.  A copy of this recommendation is also sent to the member under review.

May 10

(1)

Dean

The Dean of Strategic Planning and Academic Resources notifies the Director of Athletics and Physical Education of any questions or objections raised concerning department recommendations.

May 31

(1)

President

The president notifies faculty member of final decision.

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