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V. Review Schedule

A. Normal Schedule for Assistant Professors

The normal contractual sequence and review schedule for assistant professors is as follows:

Contract Duration Review

Initial contract

3 years

2nd year

Extension of initial contract

2 years

4th year

Reappointment contract

3 years

7th year

Associate professor with tenure

indeterminate

Each case, the review takes place in the penultimate year of a contract. If a review decision is negative, termination of service occurs at the end of the following year. If the review for promotion to associate professor is positive, promotion takes place at the end of the year of review.

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B. Changes in Schedule for Assistant Professors

The normal schedule of review is designed to provide sufficient time for the accumulation of the substantial evidence of achievement in teaching, scholarship, and college service required at each review. The standards for review at each stage are independent of the number of years of service. Possible changes in the normal contractual sequence are listed below. Regardless of any change, review shall take place in the penultimate year of a contract. If the review is negative, termination of service occurs at the end of the following year.

  1. Tenure-track assistant professors with primary or coequal responsibility for the care of a newborn or a newly placed child under age six are entitled to an extension of their tenure clock for one year per birth or placement (capped at a total of two years; the review for extension of contract may be delayed for only one year.). An individual choosing to activate this entitlement shall notify the dean of the faculty before the commencement of any review. Other situations involving substantial responsibility for care may warrant an extension of the tenure clock; the faculty member may apply to the dean of the faculty. Extension of the tenure clock extends, by the same amount, the time period from which scholarly materials may be submitted for review for reappointment and tenure.
    (Amended by the faculty December 2006, September 2013)

  2. As specified in the Governance, the president may extend contracts in exceptional circumstances involving health, exigent personal responsibilities, or special college duties. The total length of such extensions is not to exceed two years. Such extensions extend, by the same amount, the time period from which scholarly materials may be submitted for review for reappointment and tenure. (Amended by the faculty September 2013)

  3. At the time of the initial appointment the normal sequence may be modified in consideration of a candidate's prior service and accomplishments. The possible modifications are

    1. a shortened sequence, or

    2. an option to shorten the sequence by waiving the extension of the initial contract. The decision on exercising the option is to be reached through the agreement of the candidate, the dean of the faculty, and the chair of the department prior to the deadline for submission of materials for the extension review. The review for reappointment takes place in the penultimate year of the initial contract, with or without the extension. 

      Agreements for such modifications must be secured at the time of the initial appointment with written approval of the dean of the faculty and the chair of the department. The agreement must articulate the justification for the modification. A copy of the agreement shall be deposited in the file of the incoming faculty member. In addition, the opinion of the chair of FASC shall be solicited as a safeguard to insure equitable treatment for other members of the faculty at similar stages of their careers.

  4. Any other shortening of the review sequence requires a revision of the current contract so as to preserve the principle that any review shall take place in the penultimate year of a contract. A written request for a contract revision must be submitted by the faculty member to the department chair and the dean of the faculty by September 1 of the year in which a review would take place under the terms of the proposed revised contract. 

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C. Schedule for Associate Professors

Associate professors shall ordinarily be considered for advancement in rank in their sixth year after promotion with indeterminate tenure. Thereafter, consideration for advancement shall be at the request of the candidate. 

Applications for review for advancement earlier than the sixth year at the rank of associate professor must be made in writing by the candidate to the department chair and to the dean of the faculty by April 1 of the year prior to the review. If successful, such an early review results in promotion at the end of that same academic year. If unsuccessful, opportunity for the next review will take place three years later, or at the end of six years of service as associate professor, whichever comes first. 

The standards for review are independent of the number of years of service.
(Amended by the faculty March 24, 1999)

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